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Hotel Collegium Leoninum, Nova Vita Residenz Bonn

Noeggerathstrasse 34

53111 Bonn

Phone : +49 228-6298 0

Fax : +49 228-6298 4064

E-Mail :

Internet :

Operating Company:

Nova Vita Residenz Bonn GmbH

Noeggerathstrasse 34

53111 Bonn

Phone : +49 228-6298 0

Fax : +49 228-6298 4064

E-Mail :

Internet :

Authorized Representative:

Mr Dr. Uwe Lüdemann

Register Court : Amtsgericht Bonn

Register Number : HRA 009399

USt-IdNr. : DE 218506515

Inhaltlich Verantwortlicher gemäß §6 MDStV :

Frau Ruth van den Elzen:

Notice of liability:
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Scope of Application

  1. These terms and conditions govern contracts for the temporary use of: hotel rooms; conference rooms; banquet and function rooms, belonging to Nova Vita Residenz Bonn GmbH during the running of functions such as: conferences; banquets; seminars; congresses and other events and also for all further services and deliveries rendered by N V R, especially guest room reservations and the provision of other rooms; display cabinets; wall space and other surfaces.

  2. Deviating conditions which are contained in the customer’s terms and conditions are not applicable unless previously approved explicitly and in written form by NVR.

Conclusion of Contract

  1. The function or lodging contract (further referred to as ‚contract‘) comes into force upon the customer’s written acceptance of NVR’s submitted offer. If a third party places the order on behalf of the customer then this party and not the customer himself becomes the contract partner of NVR. The customer is obliged to inform NVR of this fact in due time before conclusion of the contract and to supply NVR with the name and address of the actual contract partner.

  2. If the party signing the contract is evidently doing so for a third party or if the third party has authorized a commercial broker or promoter to sign the contract for him, then the customer, the broker or the promoter are liable together with the third party vis-à-vis NVR for all obligations arising from the contract, insofar as NVR holds a corresponding statement by these parties.Independent of this, the customer is obliged to provide the third party with all relevent booking information and in particular these terms and conditions.

  3. Subletting and subleasing of rented rooms, surfaces or display cabinets, and invitations to job interviews, sales presentations or similar activities must be agreed in advance with NVR.

Services, Prices, Payment

  1. NVR is obligated to keep the rooms reserved by the customer available and to render all services agreed as stipulated in these terms and conditions.

  2. The contract partner is obligated to pay the rates agreed with NVR for these services. This also applies to services and costs in connection with the function and incurred by a third party, insofar as outlays and services were set out in the contract and agreed with the contract partner.Moreover, the contractual partner is liable for full payment of all food and drinks ordered bythe participants of the function.

  3. The agreed rates include applicable value added tax as required by law. If the period of time between conclusion and fulfillment of contract exceeds 4 months,and if the rate generally charged by NVR for this type of service increases, then NVR is entitled to raise the contractually agreed rate to a reasonable extent, but by not more than 10%.

  4. Invoices payable to NVR must be paid in full on receipt. A guest is in default at the latest, if he/she does not pay the invoice within 30 days of receipt and due date; this applies to the guest who is a consumer, only if these consequences have been expressly indicated in the invoice. In case of default of payment, NVR is entitled to charge the consumer interest on arrears at 5% above the base lending rate. In day-to-day business the rate is 8% above the base lending rate. NVR reserves the right to claim a higher rate of compensation.For each reminder on occurrence of default,NVR is entitled to charge an arrears fee of €5.

  5. NVR is entitled to demand a reasonable advance payment or security deposit on conclusion of contract or thereafter. The amount of the advance payment can be contractually agreed in writing.NVR is also entitled at any time during the course of the event to invoice any accumulated claims and to demand payment of an interim bill.

  6. The contractual partner can only set off against or reduce a claim by NVR against an undisputed claim or one that has been adjudicated finally and absolutely.

Withdrawal of Contractual Partner, Cancellation

  • NVR grants the contractual partner the right to rescind at any time. The conditions providing for this are as follows:

    a) In case of cancellation of reservation by a contractual partner NVR is entitled to receive appropriate compensation.

    General Terms and Conditions for Hotel Accomodation Contract

    b) NVR may demand flat rate compensation rather than a precisely calculated sum from the contractual partner.

    Confirmed individual reservations can be cancelled without charge up to 2 days before arrival.
    At shorter notice than 2 days and if the room cannot be rented out to another customer, 80% of the agreed lodging rate must be paid.
    Groups of between 5 and 10 persons can cancel without charge up to 6 days before arrival.
    At shorter notice than 6 days and if the rooms cannot be rented out to other customers, 80% of the agreed lodging rate must be paid.
    Groups of 11 persons can cancel without charge up to 21 days before arrival. Up to 14 days before arrival 50% of the agreed lodging rate must be paid and thereafter 80% of the agreed lodging rate must be paid if the rooms cannot be rented out to other customers.
    For functions (and the associated overnight accomodation) and groups of 20 persons and more the following conditions apply:
    Cancellation without charge up to 90 days before arrival and start of the function.
    Up to 30 days before arrival and start of function there is a charge of 30% of the agreed rate.
    Up to 7 days before arrival and start of function there is a charge of 65% of the agreed rate.
    Shorter notice than 7 days before arrival and start of function there is a charge of 80% of the agreed rate.
    The contractually agreed rate is calculated by the agreed number of participants. Insofar as there is no rate for food and drinks specified in the contract, there is a flat rate charge of €60 per person.
    The contractual partner is at liberty to provide evidence that no damages or losses have been incurred or damages for a lower amount than those

    c) Insofar as NVR calculates a precise rate of compensation, the maximum amount of compensation covers the contractually agreed rates for the services to be provided by NVR less the value of the outlays saved by NVR as well as income acquired from other utilization of the services in question.

  • The above provisions for compensation are applicable when, without giving NVR due notice, the contractual partner does not avail himself/herself of the contractual services booked.

  • If NVR has granted the contractual partner the option of withdrawing from the contract within a certain time limit without legal consequences, then NVR has no right to claim compensation. Punctuality of receipt of notice of rescission by NVR is decisive. Notice of rescission must be given in writing.

Rescission, cancellation of Accomodation Agreement by NVR

  1. Provided that the contractual partner has been granted rescission exempt from charges, according to figure IV paragraph 3, NVR is entitled, within the contractually agreed time limit, to withdraw from the contract when enquiries for the already reserved hotel and function rooms exist and the contractual partner has not finally confirmed the reservation.

  2. In case an agreed advance payment or security deposit, as explained in figure III paragraph 5, is not recieived within the contractually agreed time limit, NVR is also entitled to rescind the accommodation contract.

    Furthermore, NVR is entitled to rescind the contract with good cause, in particular if:
  • force majeure or other circumstances for which the hotel is not responsible make it impossible to fulfill the contract;
  • rooms are reserved with misleading or false information regarding major facts, such as the identity of the customer or the purpose of the reservation;
  • when NVR has justified cause to believe that the contractual partner’s use of the hotel’s services may jeopardise the smooth normal operation of the hotel and the hotel’s security or damage its public image, without this being attributable to NVR’s sphere of control or organization;
  • in case of unauthorized subletting or subleasing as specified in figure II paragraph 3;
  • if NVR has grounds to believe that the financial circumstances of the contractual partner have substantially deteriorated since conclusion of the contract, especially if NVR does not receive due payment from the guest and there is no adequate provision of security so that NVR’s entitlement to remuneration appear endangered;
  • if the contractual partner has filed for insolvency, made a statutory declaration according to § 807 code of civil procedure, begun extra-judicial proceedings for the administration of debts, or suspended payments;
  • insolvency proceedings have been opened against the contractual partner’s assets or these cannot be opened due to lack of assets or for other reasons.

  • NVR must notify the customer in writing without delay that it is exercising its right to rescission.
  • In the above listed cases for rescission by NVR, the customer has no rights to compensation.

Start and End of Accommodation

  1. The customer does not acquire the right to be provded with specific rooms or accommodation.
    If these have been agreed in the confirmation of the booking but are not available, NVR is obligated to provide the customer with comparable alternative accommodation in the hotel itself or otherwise in other hotels.

  2. Reserved rooms are available to the customer from 1500 on the day of arrival. He/she has no right to earlier availability unless this has been agreed in writing with NVR beforehand.

  3. The reserved hotel rooms must be occupied by the contractual partner or the participants of the event by 1800 on the day of arrival at the latest. If a later time of arrival has not been specifically agreed, NVR has the right, after 1800, to rent out the reserved rooms to other guests without the contractual partner being able, in this case, to claim rights to alternative accomodation. In this respect, NVR is entitled to rescission.

  4. Rooms must be vacated and made available to NVR no later than 1100 on the agreed day of departure.
    After that time, NVR is entitled to charge for damages incurred by the additional use of the room by the guest: until 1800 at 50% of the daily rate and from 1800 at 100% of the full daily rate.
    The customer is at liberty to prove that no damages or damages of a lesser amount have been thus incurred.

Changes to Numbers of Participants and Times of Functions

  1. The contractual partner is obligated to inform NVR of the provisional number of participants.
    NVR must be notified in writing of the final number at least 5 days before the start of the function in order to facilitate accurate preparations. NVR must agree if there is a change to the number of particiapants of more than 5%.

  2. When NVR calculates the rates for services according to the number of participants registered,(e.g. hotel rooms, food and drinks), if the number of actual number of guests is higher than the number in the contract, NVR will take the actual number of guests as the basis for calculations. If the number of participants is fewer by more than 5% than the number agreed in the contract, NVR is entitled to reduce the contractually agreed price by 5%.

  3.  If there is a reduction in the number of participants of more than 10%, NVR is entitled to raise the agreed prices by a reasonable rate and to change the rooms unless this unacceptable to the customer.NVR is also entitled to change the prices if the contractual partner requires later changes to the number of participants, the services of NVR or the duration of the function and NVR agrees to these.If a separate component of the reserved services is not used, NVR can claim reasonable compensation for this, according to figure IV paragraph 1.a) to 1.c).

  4. In case of a higher number of participants, the actual number of particpants will be charged for.

  5. The contractual partner is at liberty to prove that NVR has saved a higher amount of outlay.

  6. If the start and end times of the function are changed without NVR agreeing in writing in advance, the hotel is entitled to charge extra for the longer provision of personnel and equipment, unless the hotel is responsible for the changes.

  7. Functions which last until later than 2300 entitle NVR, unless otherwise agreed, to charge for personnel expenses individually after 2300. Additionally, NVR can itemize travel costs if staff have to travel home after public transport has ceased to operate.

Bringing in Food and Drinks

The contractual partner is only allowed to bring in food and drinks to the functions if this has been agreed in writing with NVR. In this case, NVR can impose a service charge to cover general expenses.

Execution of Function

  1. If NVR is required by the contractual partner to procure technical and other equipment from third parties, this is done in the name of, per pro and with billing to the contractual partner. He/she guarantees careful handling and correct return of the equipment.

  2. NVR is exempt from any claims from third parties for the return of this equipment.

  3. If the contractual partner wishes to use his/her own electrical systems and equipment and to use NVR’s electrical supply, this must be agreed in writing by NVR in advance. Any disruption and damage to NVR’s own electrical systems caused by this usage will be at the customer’s expense, insofar as NVR is not responsible for the problem. Any expenses incurred through the usage of the electrical supply will be covered and charged at a flat rate.

  4. With NVR’s consent, the customer is entitled to use his/her own telephone, fax and data communications system. NVR can charge for access and connection of this equipment.
    If NVR’s systems remain unused due to the customer using his/her own systems, NVR is entitled to make a charge for loss of profit which would otherwise be made.

  5. NVR endeavours to eliminate disruptions and faults occurring in technical systems and other equipment supplied by them immediately when notified of these by the customer. Payment cannot be retained or reduced insofar as NVR is not responsible for the faults.

  6. The contractual partner is responsible at his/her own cost for procuring any necessary official Permits, where applicable, for the realization of the function. The customer is also responsible for the abidance by these permits and any other provisions regulated by public law.

  7. The contractual partner has sole responsiblity for processing all necessary formalities and charges incurred during the organization of music and acoustic performances with the appropriate institutions (e.g. GEMA – Society for Musical Performing and Mechanical Reproduction Rights).

  8. The contractual partner may only use NVR’s name and trade mark when advertizing his/her function if agreed in advance with NVR

Articles Brought in to the Hotel by the Customer

  1. Exhibition and other articles, including personal effects, are brought in to the hotel and in to the function rooms at the NVR at the customer’s own risk. NVR does not assume liability for loss, destruction or damage to such objects, except by gross negligence or deliberate acts on the part of NVR. Statutory liability according to §§ 701 ff BGB is not affected by this

  2. Any material brought which is to be used for decoration must conform to fire protection laws.
    NVR is entitled to demand official proof of this. Due to potential damage, the setting up and mounting of objects must be agreed with NVR in advance.
  3. Any exhibition and other objects brought in to the hotel must be removed immediately at the end of the event. Any articles left behind by the customer can be removed and stored at the customer’s expense. If the removal of the item involves disproportionately great expense, NVR can leave the article in the room and charge rent for the room for the length of time that the object stays in the room.
    The contractual partner is at liberty to prove that less damage is incurred; NVR can prove that the damage is more.

  4. Packing material (cardboard boxes, crates, plastic etc.) which are brought in to the hotel by the customer or by third parties‘ deliveries for the event must be removed by the customer before or at the end of the function. If the contractual partner leaves the packing material at NVR, the hotel has the right to charge the customer for its disposal.

Liability of the Contractual Partner

  1. The contractual partner is liable for all damage caused to building or fixtures by guests staying overnight, participants at or visitors to the event, employees, other third parties within his/her sphere or by him/herself or his/her legal representative.

  2. NVR can demand the provision of adequate security (e.g. insurance, deposits, debt guarantee) for the eventuality of possible damage.

Liability of NVR

  1. In case of disruption or defects ocurring in NVR‘s service, NVR undertakes to remedy the matter immediately on receiving the information about the problem from the customer. If the customer consciously neglects to report a defect to NVR, there can be no demand for reduction of contractually agreed terms.

  2. NVR assumes liability towards the customer only in case of wilful intent or gross negligence.

  3. Further compensation claims for violation of life, body and health are excluded.

Final Provisions

  1. Changes and amendments to the contract, the acceptance of order, or these terms and conditions should be made in writing. Unitateral changes made by the contractual partner are invalid.

  2. The place of performance and payment is the registered office of NVR.

  3. Exclusive jurisdiction, including disputes for cheques and bills of exchange, is based at NVR for commercial traffic. Insofar as a contractual partner does not have a general venue in the country, the courts at the location of NVR’s registered office have jurisdiction. NVR is also entitled, however, to assert its rights to file claims and other legal procedures before the guest’s court when it is competent for the location and matter.

  4. The contract is governed by the laws of the Federal Republic of Germany.

  5. Should individual provisions of these general terms and conditions for hotel accommodation be or become invalid or void, the validity of the remaining provisions remain unaffected thereby.

Statutory provisions are also applicable.

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